EXAM CELL DEPARTMENT

The Examination Cell (Exam Cell) at Gokula Krishna College of Engineering (GKCE) is a vital administrative unit responsible for ensuring the smooth execution of all examination-related activities. Operating under the guidelines of the affiliating university, Jawaharlal Nehru Technological University, Anantapur (JNTUA), the Exam Cell upholds academic integrity and ensures fairness and transparency in evaluation processes.

Roles and Responsibilities:
Scheduling and Planning:

Prepare and publish the examination timetable in accordance with the academic calendar.
Coordinate with university officials to schedule university examinations.

Question Paper Management:

Receive and securely handle university question papers.
Ensure timely distribution during examinations.

Exam Conduct:

Oversee the smooth conduct of internal, mid-term, and external examinations.
Appoint invigilators and provide them with necessary training and guidelines.

Evaluation and Results:

Facilitate the collection and dispatch of answer scripts for university evaluation.
Ensure timely release of internal marks and external results to students.

Student Support:

Address student queries related to examination registration, hall tickets, and results.
Process applications for revaluation, recounting, and supplementary exams.

Record Maintenance:

Maintain a secure repository of examination records, including internal marks, attendance, and result data.

Compliance and Coordination:

Ensure adherence to university guidelines and statutory regulations for examinations.
Act as a liaison between the college and JNTUA for examination-related matters.

Facilities and Infrastructure:

A dedicated and secure office space equipped with advanced tools for examination management.
Secure storage facilities for question papers and answer scripts.
Support systems like online portals for examination registrations and results.

The Exam Cell of GKCE strives to maintain the highest standards of professionalism and efficiency, contributing to the college’s commitment to academic excellence.

Our Vision

To ensure a transparent, efficient, and standardized examination process that upholds the integrity of evaluation, aligns with academic excellence, and meets the regulatory guidelines set by affiliating and statutory bodies.

Our Mission

To conduct examinations in a fair, timely, and systematic manner.
To implement advanced technologies for seamless examination management and result processing.
To maintain confidentiality and accuracy in handling question papers, answer scripts, and result declarations.
To provide support and guidance to students and faculty regarding examination-related processes and regulations.
To continuously improve examination procedures through feedback and adherence to quality assurance standards.

GOKULA KRISHNA COLLEGE OF ENGINEERING
EXAMINATION CELL
AUTHORIZED PERSONS
S.NO	NAME OF THE STAFF	DESIGNATION
1.	Dr. M. SURESH, Principal	CHIEF SUPERINTENDENT
2.	Mr. M. SREENIVASULU	INCHARGE OF EXAM CELL
3.	Mr. K. BALA SUBRAHMANYAM	ASSISTANT OF EXAM CELL
4	Mr. P. SUBRAHMANYAM	ASSISTANT OF EXAM CELL
5	Mr. K. S. D. PRASAD	RECORD ASSISTANT

JNTUA Rules

Download

Timetable-for-B.Tech-II-Yr-I-sem-R23-Regular-Nov-2024-Exams

Timetable-for-M.Tech-III-sem-R21-Reg-Supple-Nov-2024-Exams

Timetable-for-MBA-III-sem-R21-Reg-Supple-Nov-Dec-2024-Exams

Revised-Timetable-for-B.Tech-IV-I-R20-Reg-Supple-Dec-Jan-2024-2025-Exams-1

Objectives

The broad objectives of EXAM CELL are:
- To evaluate the students performance by the conduction of examinations.
- Bringing more transparence in the examination and evaluation system.
- To bring reputation to the organization.
- To produce knowledgeable engineers to the society.
- To bring eminent personalities to the college for evaluating the knowledge of the students.
- To generate revenue to the institution.
- To disseminate the information related to stakeholders.
- Helping the society for evaluating the stakeholders by conducting various competitive examinations.
Exam cell in charge
The Exam cell In charge, who is a member of the teaching faculty should have the awareness of conducting the examinations and spot valuation.. He/she should be able build confidence in the students that the examinations are conducted in fair and transparent manner.
1. One confidential room for downloading the external exam papers and taking the printouts.
2. One store room for storing the examination booklets and the corrected answer booklets.
3. One room for the seating of exam section staff having three counters for collecting the exam fees and grievance redressal forms from the students.
4. Two notices boards are available in the quadrangle for keeping the circulars, time tables and rooms allotment.
5. Two Xerox machines, one printer, five computers etc. are available in exam section.

Facilities

One confidential room for downloading the external exam papers and taking the printouts.
One store room for storing the examination booklets and the corrected answer booklets.
One room for the seating of exam section staff having three counters for collecting the exam fees and grievance redressal forms from the students.
Two notices boards are available in the quadrangle for keeping the circulars, time tables and rooms allotment.
Two Xerox machines, one printer, five computers etc. are available in exam section.

S.No	NAME OF THE STAFF MEMBER	DESIGNATION & DEPARTMENT	POSITION	PHONE NUMBER
1	Dr.M.SURESH	Principal	Chairman
2			Convener
3			Member
4			Member
5			Member
6			Member
7			Member
8			Member

Aims of Exam cell /Activities

1) Conduction of internal, external theory examinations and practical examinations.

2) Conduction of spot valuation work.

3) Preparation of promoted list.

4) Distribution of marks memos.

5) Maintaining the stock required for the conduction of examinations.

6) Conduction of various competitive examinations.

7) Preparing the remuneration bills to distribute the honorarium to the duty staff.

8) Collecting the feedback from the stake holders.

9) Developing the Result Analysis reports for analyzing performance of students.

10) Collecting the fees related to the examinations.

There shall be one invigilator for a block of 24 students.
One Reliever will be appointed for every five class rooms
Invigilators, additional invigilator, and relievers shall be appointed centrally among the faculty of all departments.
Depending on the need and availability, Exam cell In charge may change the number of staff for conducting the examination.
On each day of examination, Exam Cell In charge shall download the paper from the university portal and required number of question papers are printed and distributed to the students at least five minutes before the start of examination.
The Exam Cell In charge shall hand over the required material to the invigilators, at least 20 minutes before the start of the examination.
The invigilators shall follow the “Guidelines/Instructions to the Invigilators” of the college.
There shall be continuous monitoring by taking rounds in different examination blocks to confirm that invigilators are performing their duties properly and discipline is being maintained during examination.
The Invigilators or observer shall forward the cases of misbehavior, indiscipline, malpractices, attempt to copy, copying cases to Malpractice committee through Exam cell in charge.
After receiving the answer books from invigilators, Members of Exam Cell shall check them as per the attendance record submitted by the invigilators and then sort out the answer books of each course separately.
The collected scripts are packed separately regulation wise and year wise and send them to the University for Correction on the same day.
All the copies of the D-Forms, seating plans and attendance sheets are maintained in the exam cell.
Exam cell in charge shall also prepare the bills of remuneration of all staff involved in the examination work and submit them to account section after approval from principal for further action.
The Semester End Examination for lab shall be conducted as per the examination schedule approved by EC. However in case of any emergency, the examination may be rescheduled with the prior approval of principal.
HOD of the concerned department shall be responsible for proper conduct of practical examinations and various examination related activities of the concerned department. He/She shall, however, take the services of staff of his/her Department for this purpose.
The HOD and Timetable In charge shall prepare detailed timetable (batch-wise) for the lab examination of the concerned department.
The HOD shall submit the schedule and final list of examiners for all lab examinations to exam cell. Based on the list of examiners received from HOD, The principal shall issue the appointment orders.
For external evaluation of UG project and PG project, external examiner outside the college is mandatory.
HOD of concerned department shall send the required panels of external examiners for UG and PG projects to the exam cell. The same panel information is forwarded to university by exam cell in charge and The appointment orders of external examiner shall be issued by CE, JNTU Anantapuram.
HOD of the concerned department shall appoint staff for lab examination and forward the copy of the same to the Exam cell.
Internal examiners shall make all the necessary arrangements of equipment/laboratory setup required for conducting lab examination of the courses for which their appointment is made.
After the lab examination of the course is over, internal examiner along with the other examiner shall prepare the mark list, and submit it in sealed envelope to exam cell on the same day or at least by the next working day along with remuneration bills. These marks are sent to the university by the exam cell.
After receiving the external exams answer scripts from the university we will distribute the scripts to the allotted examiners of the university as per the guidelines of the university and maintain the record of marks awarded and the distributed bundle details.

Diploma

women help line

faculty

student info

LMS

Grievance complaint

Gokula Krishna

College of Engineering